Booking a visa appointment – VFS Global website and email

I would like to share the experience of my friends who had scheduled an appointment for the student visa and family reunion visa interview. They received the appointment confirmation on 21.02.20201 for the student visa and 22.02.20201 for the Family reunion visa.

The process is the same for all the visa types. I hope this will be helpful for you or someone else.

There are 2 possibilities to get a visa appointment.

  • VFS Global website
  • Email

VFS Global Website

To book an appointment through the VFS Global website, click the below link.

Open this link:

Open the “For National visa application (stay in Schengen is for more than 90 days) submission at the VAC or at the Embassy/Consulate please Click here”, for the long term Germany National visa. It will redirect it to a page. If you are applying for any other type of visa, then select the respective category.

You should provide the following details.

  • State in which you currently reside
  • Duration you have resided at the current location
  • State in which you have resided for more than 6 months (Only if the above option is selected as “less than 6 months”)
  • Category List

Then you will get lots of question which you have to answer and then submit the form. Mobile number and email address are very important, so give the correct details.

Once you have submitted the form, you will get an automated acknowledgement email with a ticket number.

  • If you haven’t received this email, it means there was some error in the submission.
  • If you have received an automated email with the ticket number, you will get an email separately in 2 or 3 working days with the appointment date.

If you have not received an acknowledgement, then you should send an email to get an appointment. See below for the process.


To send an email to VFS Global, it is necessary to send the following details.

  • First Name
  • Last name
  • Nationality
  • Email id
  • Passport number
  • Passport expiry date
  • Visa type
  • German education type (Bachelors or Masters or Research scholar, etc)
  • Admission type (Conditional or unconditional)
  • Preferred appointment date
  • Admit letter

Send the above details to one of the below email address.

If you need an appointment earlier, then you can mention that you have prepared all the documents and available for the next available appointment. If your semester starts earlier, it is also better to mention that in the email.

Once you have sent an email, you will get an automatic reply with a ticket number like below.

My friend had sent an email to both the email address. He got a reply from this ( email address.


Based on the experience of my friend who had applied for a student visa, an appointment through VFS Global website was not successful. That means the automatic email with the ticket number was not received. In that case, it is suggested to send an email to get an appointment for the student visa. The process is quick and without any errors.

Another friend of mine had applied for the family reunion visa through the VFS Global website and it had worked well.

Visa appointment confirmation

If you have provided an appointment date in the email, you may get a reply with the appointment confirmation.

If you have applied for an appointment through the website, there are more possibilities to get a call for an appointment. If you miss the call you can send an email to the above-mentioned email address (Email: 1).

Follow up

If you want to follow up with your query regarding a visa appointment, it is always better to send the ticket number. I heard that you will get a reply within 2 days. It is also based on the location.

Rescheduling an appointment

It is also possible to reschedule an appointment through the below link.


You can also reschedule your appointment by sending an email to the above-mentioned email address (Email: 1).


The process may differ based on the Embassy or Consulate location. Kindly condiser this as a guide and refer to the Embassy or Consulate website for the update information.