There are few important things which you have to follow while sending your documents to renew your Indian passport in Germany. Below are the 4 things which you should do for the passport renewal. I have categorized the above-mentioned points based on the activity you should do.

Online works


Document preparation


Online works

Filled passport application form

The first step is to fill out the passport renewal application form. Select the correct category for filling out the form. It takes approximately 45 minutes to 1 hour to fill the complete application form. It is possible to save the form and proceed later.

Transfer fees

Transfer the fees for the passport renewal to the bank account mentioned in the embassy or consulate website. Mention the details in the “verwendungszweck” as mentioned in the embassy or consulate website.


You should have the following documents as a hard copy (printout) to send with the application form. While printing the application form, do not select “fit to paper”.

  1. Filled passport application form
  2. One copy of the front and last page of the Passport.
  3. One copy of Visa or Aufenthaltstitel or Niederlassungserlaubnis (Residence permit)
  4. Copy of City Registration (Meldebescheinigung)
  5. Copy of payment evidence (Receipt of fee)

You can use the city registration form even if it not older than 6 months. I have submitted a city registration form which is more than 3 years old and it was accepted.

Documents preparation

Signature in the application form

In general, you should sign in 2 pages on the application form which you have filled online. One is on the first page and the next signature is on the last page.

Passport photos

You need 2 passport photos for the passport renewal. You should paste one on the front page where you can see the photo section on the passport preview. Staple the second photo on the last page of the application form. The dimension of the photo is not the one that we use for the Germany visa renewal.

Dimension of the photo for Indian passport renewal – 50mm x 50mm (5cm x 5cm)

You can prepare the passport size photo by yourself and print it for 30 cents. The entire process is very simple and it is not time-consuming. Click the below image to read the step-by-step details.

Medium size envelop

It is mandatory to send a medium size envelope for the delivery of a new passport booklet by post. It costs a maximum of 4.50€. You should write your address to receive the post.

The registered stamp for return postage is different from sending the registered post. So, clearly mention at the post office that you will get back the medium size envelope per post. Mostly all the employees in the post are aware of this and it is not difficult to explain them. You can choose two options,

  • Receive post by signing (your presence is necessary while receiving the new passport)
  • Receiving post in the post box (your presence is not necessary while receiving the new passport)

I have used the following envelope for sending and also receiving the passport.

Sending the passport

Receiving the passport


You should have the following documents in your main envelope for the passport renewal.

  1. Signed passport application form with photos
  2. One copy of the front and last page of the passport
  3. One copy of Visa, Aufenthaltstitel, or Niederlassungserlaubnis (Residence permit)
  4. One copy of city registration (Meldebescheinigung)
  5. One copy of payment evidence (Receipt of fee)
  6. Original Passport
  7. Medium size envelop
  8. Cover letter

You can send the post once you had packed all the above documents. It is better to send as a registered post because of the passport which you send. It is not necessary to do but just my recommendation.

Sample cover letter

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